The Research and Innovation Directorate (RID) on Wednesday, 25th February 2026, organised a seminar to sensitise Administrative Senior Members to the University’s revised appointment and promotion guidelines.

The seminar, convened by the Capacity Building and Research Performance Unit, was facilitated by Mrs. Beatrice Clottey, Senior Assistant Registrar and Mr. Kwadwo Owusu Dadde, Assistant Registrar from the Office of the Registrar. The session was intended to enhance understanding of the revised policy framework and guide staff in  preparing applications for confirmation of appointments, upgrade of status, and promotions.

 At the start of her presentation, Mrs. Clottey commended RID staff for being the first to engage and initiate a sensitization session on the revised scheme. She    reflected on  experiences with confirmation and promotion applications under the previous system for appointment and promotion, which in included limited clarity regarding procedural requirements and feedback timelines. to She further explained that appointments and promotions involve coordination among the Vice-Chancellor’s Office, the Registrar’s Office, and the Human Resource and Organisational Development Directorate (HRODD), and that the revised framework is designed to streamline processes and minimise delays.

The revised guidelines introduce several notable amendments to the appointment and promotion processes, alongside other updates contained in the full policy document. Key changes include the requirement for prior approval of vacancies and the advertisement of all positions both internally and externally, as well as the introduction of professional body membership as a requirement for new entrants. The promotion process now follows a more structured assessment framework involving the Head of Unit, an External Assessor, and the Registry Appointments and Promotions Review Committee (RAPRC), which reviews applications, may conduct interviews where necessary, and makes recommendations to the University Appointments Board. The policy also establishes clearly defined submission windows with corresponding effective dates and provides guidance on how disciplinary matters and leave of absence are considered in promotion decisions.

  Mrs. Cynthia Adu, Deputy Registrar at the Office of the Pro Vice-Chancellor (Research, Innovation and Development), provided details  and clarification on documents required to support an application.  In particular  the submission of write-ups on work done by applicants in addition to details provided in curriculum vitae. In respect of the requirement  to submit administrative or professional papers authored, Mrs Adu thoroughly explained the criteria for material that qualifies as a paper.

The Registrar, Mrs. Emelia Agyei-Mensah, who joined the meeting  underscored the significance of the revised guidelines and the outcomes it seeks to achieve. She observed that under the previous Statutes, assessment criteria were not always explicitly articulated, creating room for subjectivity. The revised document, she noted, clearly defines expectations and assessment parameters, thereby safeguarding the interests of both applicants and reviewers while promoting fairness, transparency, and consistency.

The revised guidelines are intended to strengthen objectivity, enhance procedural clarity, and ensure a more structured and accountable approach to appointments and promotions for Administrative and Professional Senior Members. Full details of the policy remain accessible to members of the University community through official internal channels.

The session provided useful information which provides ample opportunities for RID staff to prepare adequately to secure promotions in the near future.